{"id":1724,"date":"2026-06-02T14:37:27","date_gmt":"2026-06-02T14:37:27","guid":{"rendered":"https:\/\/www.petal-health.com\/?p=1724"},"modified":"2026-06-02T14:45:46","modified_gmt":"2026-06-02T14:45:46","slug":"new-physician-billing-mistakes","status":"publish","type":"post","link":"http:\/\/www.petal-health.com\/fr\/blog\/physicians\/new-physician-billing-mistakes\/","title":{"rendered":"5 Medical billing mistakes that cost new physicians time and revenue"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"1724\" class=\"elementor elementor-1724\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-413f683 e-con-full e-flex e-con e-parent\" data-id=\"413f683\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-50e6dbd e-con-full e-flex e-con e-child\" data-id=\"50e6dbd\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-fa12ead elementor-widget elementor-widget-text-editor\" data-id=\"fa12ead\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Key takeaways<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1d4781e elementor-widget elementor-widget-text-editor\" data-id=\"1d4781e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<ol><li><b><span data-contrast=\"none\">Know how\u00a0you&#8217;re\u00a0compensated:<\/span><\/b><span data-contrast=\"none\">\u00a0Understanding your payment model\u00a0gets\u00a0you\u00a0paid\u00a0correctly for the care you provide.<\/span><\/li><li><b><span data-contrast=\"none\">Systems prevent headaches:<\/span><\/b><span data-contrast=\"none\">\u00a0A clear billing workflow reduces mistakes and creates consistency from day one.<\/span><\/li><li><b><span data-contrast=\"none\">Document, document, document:<\/span><\/b><span data-contrast=\"none\">\u00a0Thorough clinical notes make it easier to justify services, resolve disputes, and stay compliant.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-88924fa elementor-widget elementor-widget-text-editor\" data-id=\"88924fa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">New physicians commonly lose time and revenue because of five avoidable billing mistakes: treating billing as an administrative task, misunderstanding compensation models, starting practice without a billing workflow, missing submission deadlines, and relying on incomplete documentation.<\/span><\/p><p><span data-contrast=\"none\">After medical school, physicians quickly\u00a0realize:\u00a0professors\u00a0didn\u2019t\u00a0train you for medical billing success.<\/span><\/p><p><span data-contrast=\"none\">Hours wasted managing rejected billing claims\u00a0will\u00a0drain\u00a0your\u00a0energy and restrict opportunities for professional or personal growth.\u00a0Not to mention, hold up getting paid.<\/span><\/p><p><span data-contrast=\"none\">In Canada,\u00a0<\/span><a href=\"https:\/\/www.cma.ca\/our-focus\/administrative-burden\/facts\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">75% of physicians report<\/span><\/a><span data-contrast=\"none\">\u00a0unnecessary administrative tasks\u2014such as through billing\u2014 worsening their job satisfaction.\u00a0Paired with physicians leaving\u00a0<\/span><a href=\"https:\/\/pmc.ncbi.nlm.nih.gov\/articles\/PMC7006358\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">up to 7% of their billings<\/span><\/a><span data-contrast=\"none\">\u00a0unearned,\u00a0there\u2019s\u00a0a danger that physicians are both losing time and revenue on inefficient billings.<\/span><\/p><p><span data-contrast=\"none\">Clinicians stuck in a \u201cfigure it out later\u201d mindset save minimal time before submission and lose much time once claims are rejected.<\/span><\/p><p><span data-contrast=\"none\">But when new clinicians begin\u00a0their careers using\u00a0<\/span><a href=\"https:\/\/www.petal-health.com\/en\/blog\/medical-billing\/5-steps-to-first-pass-billing-systems\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">effective\u00a0billing\u00a0practices<\/span><\/a><span data-contrast=\"none\">,\u00a0the advantages compound. They have more time, more revenue, and more energy to support more energy.<\/span><\/p><p><span data-contrast=\"none\">This requires avoiding common mistakes that cause rejections. Read to discover five\u00a0\u00a0of them and ways to avoid their pitfalls.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-96022e1 elementor-widget elementor-widget-text-editor\" data-id=\"96022e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>1) Treating billing as an administrative task instead of a core skill<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2a76454 elementor-widget elementor-widget-text-editor\" data-id=\"2a76454\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">Most new physicians spend years mastering clinical care, but few receive formal training in billing.\u00a0This is understandable, but\u00a0as a result, billing is often viewed as a back-office task\u00a0to\u00a0be figured out later.<\/span><\/p><p><span data-contrast=\"none\">In both time and money, that mindset\u00a0is\u00a0costly.<\/span><\/p><p><span data-contrast=\"none\">Billing affects how quickly\u00a0you&#8217;re\u00a0paid\u00a0and whether claims are accepted. It even dictates\u00a0how much administrative work follows each\u00a0patient\u00a0encounter. Small mistakes lead to\u00a0rejected claims\u00a0and hours spent resolving issues.<\/span><\/p><p><span data-contrast=\"none\">Building billing knowledge early\u00a0doesn&#8217;t\u00a0mean becoming an expert overnight. It means understanding the fundamentals of how physician compensation works, what information is\u00a0required\u00a0for claims, and where to turn when questions arise.<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"136\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">For example, a new physician in Alberta needs to understand the distinction between insured services and services requiring modifiers, while a physician in British Columbia must become familiar with MSP billing requirements.<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Like any other professional skill, billing becomes easier with practice. The sooner you develop confidence in the process, the more time and energy\u00a0you\u2019ll\u00a0devote to patients.<\/span><\/p><p><b><span data-contrast=\"none\">How to avoid it<\/span><\/b><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Set aside time during your first year to learn the fundamentals of physician billing. Understanding the basics early will help you avoid common mistakes\u00a0and build confidence in managing your practice.<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-122c39d elementor-widget elementor-widget-text-editor\" data-id=\"122c39d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">Clinicians increase revenue by an average of 9.4% using Petal Billing.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:2,&quot;335551620&quot;:2,&quot;335559738&quot;:240,&quot;335559740&quot;:360}\">\u00a0<\/span><\/p><p><a href=\"https:\/\/www.petal-health.com\/en\/reports\/how-medical-billing-solutions-are-transforming-physician-practice\/\" target=\"_blank\" rel=\"noopener\"><b><span data-contrast=\"none\">Learn how<\/span><\/b><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b64204f elementor-widget elementor-widget-text-editor\" data-id=\"b64204f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>2) Not understanding how you&#8217;re paid<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f4917c2 elementor-widget elementor-widget-text-editor\" data-id=\"f4917c2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">Before your first day in practice,\u00a0it&#8217;s\u00a0important to understand how your compensation model works.<\/span><\/p><p><span data-contrast=\"none\">Whether\u00a0you&#8217;re\u00a0paid through fee-for-service, sessional arrangements, salary, or a blended model, each structure comes with different rules, expectations, and opportunities.<\/span><\/p><p><span data-contrast=\"none\">Here\u2019s\u00a0how each payment model typically functions:<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"135\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Pure Fee-For-Service (FFS):<\/span><\/b><span data-contrast=\"none\">\u00a0Clinicians bill the provincial payer directly for each service they provide and receive payment individually. Revenue is tied to personal service volume.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"135\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Blended capitation:<\/span><\/b><span data-contrast=\"none\">\u00a0Individual clinicians receive fixed payments for each enrolled patient on their roster, supplemented by fee-for-service billings and incentive payments.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"135\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Alternative Funding Plans (AFPs):<\/span><\/b><span data-contrast=\"none\">\u00a0Clinicians may be paid through structured contracts tied to specific roles, programs, or institutions. Compensation is\u00a0allocated\u00a0to individual clinicians rather than distributed through a group revenue pool.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"135\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Salaried or hospital-based arrangements:<\/span><\/b><span data-contrast=\"none\">\u00a0Clinicians receive a fixed salary through an employment contract with a hospital or organization. Billing codes may still be\u00a0submitted\u00a0(often as shadow billings) to track activity and support funding formulas.<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Compensation models also vary by province and practice setting. For example, an Ontario family physician working within a Family Health Organization may be compensated differently than a physician billing primarily fee-for-service through OHIP.<\/span><\/p><p><span data-contrast=\"none\">Many new physicians focus on clinical responsibilities and assume compensation will sort itself out. Unfortunately, this leads\u00a0to missed payments\u00a0and\u00a0compensatory outcomes\u00a0that\u00a0doesn&#8217;t\u00a0reflect the work performed.<\/span><\/p><p><b><span data-contrast=\"none\">How to avoid it<\/span><\/b><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Review your compensation agreement before you begin practicing. If anything remains unclear, speak with your federation, workplace administration, billing authority, or trusted billing advisor to better understand how you\u2019re paid.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-97e5d12 elementor-widget elementor-widget-text-editor\" data-id=\"97e5d12\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"TextRun SCXW85500011 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW85500011 BCX0\">3) Starting practice without a billing process<\/span><\/span><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-96c3450 elementor-widget elementor-widget-text-editor\" data-id=\"96c3450\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">The first year of practice comes with enough uncertainty already. Billing\u00a0shouldn&#8217;t\u00a0be one of them.<\/span><\/p><p><span data-contrast=\"none\">Many physicians wait until they begin seeing patients before deciding how\u00a0they&#8217;ll\u00a0document encounters,\u00a0manage claims, track payments, or handle administrative follow-up. By then, small inefficiencies\u00a0often\u00a0become recurring frustrations.<\/span><\/p><p><span data-contrast=\"none\">Before you start\u00a0practicing,\u00a0establish\u00a0a workflow that fits your needs\u00a0and\u00a0<\/span><a href=\"https:\/\/www.petal-health.com\/en\/blog\/physicians\/how-to-reduce-medical-billing-claim-rejections\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">reduces medical billing rejections<\/span><\/a><span data-contrast=\"none\">.<\/span><\/p><p><span data-contrast=\"auto\">For instance, a clinic in British Columbia may\u00a0establish\u00a0procedures for MSP claim reviews, while an Ontario practice may build workflows around OHIP submission timelines and rejection management.<\/span><\/p><p><span data-contrast=\"none\">A clear process limits errors, improves consistency, and makes it easier to stay organized during busy periods. Good systems support a stronger foundation for your practice as patient volumes grow.<\/span><\/p><p><span data-contrast=\"none\">Before you begin, ask yourself:<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"134\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Who\u00a0will enter billing information?<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"134\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">How will\u00a0claims be reviewed?<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"134\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"none\">Where\u00a0will documentation be stored?<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"134\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"none\">How\u00a0will\u00a0payment reports be\u00a0monitored?<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-contrast=\"none\">\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><b><span data-contrast=\"none\">How to avoid it<\/span><\/b><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Create a billing workflow before your first patient encounter. Answer the above questions and communicate your process clearly for current and new team members.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ffc51fd elementor-widget elementor-widget-text-editor\" data-id=\"ffc51fd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">56,000+ providers and administrators trust Petal to simplify their billing.<\/span><\/p><p><a href=\"https:\/\/www.petal-health.com\/en\/petal-billing\/\" target=\"_blank\" rel=\"noopener\"><b><span data-contrast=\"none\">Learn more<\/span><\/b><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7e3d3f9 elementor-widget elementor-widget-text-editor\" data-id=\"7e3d3f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"TextRun SCXW25523600 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW25523600 BCX0\">4) Missing deadlines for submissions <\/span><\/span><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-816c7ad elementor-widget elementor-widget-text-editor\" data-id=\"816c7ad\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">Submitting a claim is only one step in the billing process. Following up is just as important.<\/span><\/p><p><span data-contrast=\"none\">New physicians are often surprised by how much revenue\u00a0us\u00a0affected by missed deadlines or rejected claims. Further, these problems tend to compound, leading to more wasted time and higher likelihoods of future missed deadlines and rejections.<\/span><\/p><p><span data-contrast=\"none\">A claim\u00a0submitted\u00a0incorrectly may be fixable, but only if the issue is\u00a0identified\u00a0in time.<\/span><\/p><p><span data-contrast=\"none\">Develop a routine for reviewing payment statements,\u00a0monitoring\u00a0claim status, and addressing problems promptly. Keep track of what was\u00a0submitted\u00a0versus what was paid to ensure that nothing falls through the cracks.<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"138\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">In practice, physicians billing OHIP, RAMQ, MSP, or Alberta Health each\u00a0operate\u00a0within their own administrative rules and timelines.<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">A few minutes spent reviewing payments regularly can prevent significant revenue loss and reduce the stress of discovering issues long after correction windows have closed.<\/span><\/p><p><b><span data-contrast=\"none\">How to avoid it<\/span><\/b><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Develop consistent documentation habits early in your career. Clear, complete notes that accurately reflect the care provided make billing easier and support compliance requirements.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9829cb2 elementor-widget elementor-widget-text-editor\" data-id=\"9829cb2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"TextRun SCXW111256564 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW111256564 BCX0\">5) Assuming clinical documentation is \u201cgood enough\u201d <\/span><\/span><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8765464 elementor-widget elementor-widget-text-editor\" data-id=\"8765464\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">Clear documentation supports good patient care.<\/span><\/p><p><span data-contrast=\"none\">It also plays a critical role in billing accuracy and compliance.<\/span><\/p><p><span data-contrast=\"none\">When clinical notes are incomplete, unclear, or missing key details, it becomes difficult to support the services that were billed. This causes issues when correcting claim issues or\u00a0participating\u00a0in payment reviews.<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"139\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">For example, Ontario physicians\u2019 supporting documentation may need to justify certain OHIP-insured services during reviews, while Quebec physicians need records that support RAMQ billing submissions.<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Develop the habit of documenting thoroughly and consistently from the start of your career. Your notes should accurately reflect the services provided and the clinical reasoning behind decisions. In the rare case of an audit, any supporting details you\u2019ve added will prove invaluable.<\/span><\/p><p><span data-contrast=\"none\">Good documentation protects both patients and physicians. It also makes administrative tasks far easier when questions\u00a0arise\u00a0weeks, months, or even years after patient encounters.<\/span><\/p><p><b><span data-contrast=\"none\">How to avoid it<\/span><\/b><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Schedule regular time to review your billing documentation.\u00a0Here\u2019s\u00a0a solid billing timeline structure:<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Daily:<\/span><\/b><span data-contrast=\"none\">\u00a0Submit\u00a0encounter data.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"none\">24\u201348 hours:<\/span><\/b><span data-contrast=\"none\">\u00a0Review automated flags.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Weekly:<\/span><\/b><span data-contrast=\"none\">\u00a0Address rejected or returned claims.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Monthly:<\/span><\/b><span data-contrast=\"none\">\u00a0Review rule updates with staff.\u00a0<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"5\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Quarterly:<\/span><\/b><span data-contrast=\"none\"> Audit high-volume billing codes.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fe17ff3 elementor-widget elementor-widget-text-editor\" data-id=\"fe17ff3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Secure your earnings with expert support<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4052709 elementor-widget elementor-widget-image\" data-id=\"4052709\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"704\" height=\"438\" src=\"https:\/\/www.petal-health.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-13-at-8.06.21-PM.png\" class=\"attachment-large size-large wp-image-1283\" alt=\"\" srcset=\"https:\/\/www.petal-health.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-13-at-8.06.21-PM.png 704w, https:\/\/www.petal-health.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-13-at-8.06.21-PM-300x187.png 300w, https:\/\/www.petal-health.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-13-at-8.06.21-PM-18x12.png 18w\" sizes=\"(max-width: 704px) 100vw, 704px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-be44588 elementor-widget elementor-widget-text-editor\" data-id=\"be44588\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"none\">You\u2019ve\u00a0worked hard for years to get to where you are. Now, getting\u00a0paid\u00a0what you deserve\u00a0is\u00a0more important than ever.<\/span><\/p><p><a href=\"https:\/\/www.petal-health.com\/en\/petal-billing\/\" target=\"_blank\" rel=\"noopener\"><b><span data-contrast=\"none\">Petal Billing<\/span><\/b><\/a><b><span data-contrast=\"none\">\u00a0<\/span><\/b><span data-contrast=\"none\">features\u00a0robust tools\u2014and live support agents based in your province\u2014to fulfill your billing needs.\u00a0Stabilize revenue through fewer billing rejections. More acceptances mean fewer hours managing\u00a0claims to unlock more time with patients and staff.<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Proof:<\/span><\/b><span data-contrast=\"none\">\u00a0Our\u202f<\/span><a href=\"https:\/\/www.petal-health.com\/en\/reports\/how-medical-billing-solutions-are-transforming-physician-practice\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">recent independent study<\/span><\/a><span data-contrast=\"none\">\u00a0found\u202fphysicians using Petal Billing reported an<\/span><b><span data-contrast=\"none\">\u00a0average revenue increase of 9.4%<\/span><\/b><span data-contrast=\"none\">\u00a0and\u00a0<\/span><b><span data-contrast=\"none\">3.1 hours saved per week<\/span><\/b><span data-contrast=\"none\">\u00a0compared to manual billing.\u202f<\/span><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/li><\/ul><p><span data-ccp-props=\"{&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><span data-contrast=\"none\">Launch your career from a strong billing foundation.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1131435 elementor-widget elementor-widget-text-editor\" data-id=\"1131435\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><b><span data-contrast=\"none\">Get paid what\u00a0you\u2019ve\u00a0made:<\/span><\/b><span data-ccp-props=\"{&quot;335551550&quot;:2,&quot;335551620&quot;:2,&quot;335559739&quot;:0}\">\u00a0<\/span><\/p><p><a href=\"https:\/\/www.petal-health.com\/en\/contact\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Talk to a\u00a0billing expert<\/span><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6fe30d7 elementor-widget elementor-widget-text-editor\" data-id=\"6fe30d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>FAQs: Medical billing for new physicians<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-11252dc elementor-widget elementor-widget-text-editor\" data-id=\"11252dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><b><span data-contrast=\"auto\"> Do physicians receive billing training during residency?<\/span><\/b><br \/><span data-contrast=\"auto\">Many physicians receive limited formal education on billing and compensation during training, making self-directed learning essential during the transition to practice.<\/span><\/p><p><b><span data-contrast=\"auto\"> What is the most common billingmistakenew physicians make?<\/span><\/b>\u00a0<br \/><span data-contrast=\"auto\">Incomplete documentation, incorrect claim submissions, and missed follow-up on rejected claims are among the most common issues.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><p><b><span data-contrast=\"auto\"> Why is documentation so important for billing?<\/span><\/b><br \/><span data-contrast=\"auto\">Clinical documentation provides the record needed to support services billed and can be critical during reviews or audits.<\/span><\/p><p><b><span data-contrast=\"auto\"> Should I manage billing myself or seek support?<\/span><\/b><br \/><span data-contrast=\"auto\">The right approach depends on your practice style, comfort level, and available resources. Regardless of the model chosen, physiciansremain\u00a0responsible for billing accuracy.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><p><b><span data-contrast=\"auto\"> How often should I review payment statements?<\/span><\/b><br \/><span data-contrast=\"auto\">Review them regularly andestablish\u00a0a consistent process for\u00a0identifying\u00a0rejected claims, payment discrepancies, and outstanding corrections.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><p><b><span data-contrast=\"auto\"> What should I learn first as a new physician?<\/span><\/b><br \/><span data-contrast=\"auto\">Start with the basics: compensation models, documentation requirements, claim submission processes, and payment reconciliation.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>New physicians spend years developing clinical expertise, but many enter practice with limited billing knowledge. Explore five common billing mistakes that affect compensation, and compliance\u2014and find practical ways to avoid them.<\/p>","protected":false},"author":2,"featured_media":1734,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[54,17,9,13,10],"tags":[34,45,35,65,70],"class_list":["post-1724","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-clinicians","category-clinics","category-medical-billing","category-physicians","category-revenue-cycle-management","tag-billing","tag-clinics","tag-medical-billing","tag-physicians","tag-revenue-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 Medical billing mistakes that cost new physicians time and revenue - Petal<\/title>\n<meta name=\"description\" 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